Privacy Policy

WELCOME TO INSTAPLOY INC

INSTAPLOY'S PRIVACY POLICY

INFORMATION GATHERING AND UTILIZATION

HOW WE USE AI AND OUR COMMITMENT TO RESPONSIBLE INNOVATION

OUR AI PRINCIPLES AND RESPONSIBLE INNOVATION

USER RIGHTS REGARDING PERSONAL DATA

AUTOMATED DECISION-MAKING AND YOUR RIGHT TO HUMAN REVIEW

ALGORITHMIC FAIRNESS AND NON-DISCRIMINATION

BIOMETRIC DATA — WE DO NOT COLLECT IT

AI-ASSISTED VOICE AND VIDEO INTERACTIONS

THIRD-PARTY AI SERVICE PROVIDERS

HOW LONG WE KEEP YOUR DATA (RETENTION SCHEDULE)

YOUR PRIVACY RIGHTS BY REGION

COOKIE POLICY

INTRODUCTION: UNDERSTANDING COOKIES

HOW WE UTILIZE COOKIES

CONTACTING INSTAPLOY

WELCOME TO INSTAPLOY INC

At Instaploy, we aim to help individuals find jobs and support employers in discovering outstanding candidates. This mission is shared by all our team members. To inform users about our privacy and data-sharing practices, we have created a Privacy Center.We value trust and transparency, which is why we created and actively update our Privacy Policy to clearly explain how we collect and use both personal and non-personal information.

Last Updated: Please refer to the “Last Updated” date below to see when this policy was last revised. Any changes to the Privacy Policy will take effect on the indicated “Last Updated” date. If Instaploy plans to use Personal Data in a significantly different way than stated at the time of collection, we will provide notice as required by applicable law, which may include email and/or a notice on our website, or as required by law. Instaploy reserves the right to modify this Privacy Policy at any time.

Why a Privacy Policy is Important: A Privacy Policy is crucial because it outlines how an organization collects, uses, and protects users’ personal information. It ensures transparency, builds trust, and complies with legal requirements, safeguarding both the user’s rights and the company’s integrity.

HOW OUR PRIVACY POLICY KEEPS YOU SAFE:

a) Commitment to Data Protection: Our Privacy Policy is designed to protect your personal data by outlining the methods we use to collect, process, and store your information securely. We employ industry-standard security measures, including access controls, and regular security assessments, designed to reduce the risk of unauthorized access, data breaches, and misuse of your data. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.

b) Transparency and Control: We believe in transparency and provide clear information on how your data is used. You have control over your personal data with rights to request that we correct, modify or delete any or all of your data. Our policy ensures that by reading this you are informed about your data’s journey and your rights, empowering you to make informed decisions and maintain control over your privacy.

c) Legal Compliance and Standards: We strive to comply with data protection laws applicable to us in the United States, including the California Consumer Privacy Act (CCPA/CPRA) and other applicable U.S. state privacy laws. Our policy reflects our commitment to uphold these standards, ensuring your data is handled lawfully and ethically. We regularly update our practices to remain compliant with evolving legal requirements, further safeguarding your information.

d) Data Minimization and Purpose Limitation: We collect only the data necessary for specified purposes, minimizing the risk of misuse. Your data is used solely for legitimate business purposes, such as improving our services, matching job seekers with employers, and enhancing user experience. By limiting data collection and usage, we reduce exposure and potential vulnerabilities.

INSTAPLOY'S PRIVACY POLICY

Last updated: 6/1/2026

ARTICLE 1: KEY TERMS AND DEFINITIONS

Privacy Policy: A document outlining how an organization collects, uses, and protects personal data. Ensures transparency and compliance with data protection laws.

Job Seeker: An individual searching for employment opportunities or related information. This includes those using Instaploy’s services to apply for jobs and enhance their career prospects.

Employer: Organizations or individuals seeking to hire job seekers. This includes companies, recruitment agencies, and human resource departments using Instaploy’s platforms and or services to post job openings and or to benefit from our services.

Non-Personal Data: Information that does not identify a specific individual. Examples include aggregated data and business-related information.

Your Information: A combination of Personal and Non-Personal Data related to you. This includes all data collected through your interactions with our services.

Controller (or, under the CCPA, “Business”): The entity that decides how and why your data is processed and is responsible for compliance with applicable U.S. privacy laws.

Service Provider (also called a Processor): An entity that processes data on behalf of a Business/Controller, following its instructions and safeguarding data confidentiality.

Instaploy: Includes all Instaploy platforms and team members responsible for delivering services.

Relay Service: A two-way message proxy service for Instaploy users. Facilitates communication between job seekers and employers while protecting privacy.

Job Listings: Employment openings listed on Instaploy’s platforms. Searchable by job seekers looking for opportunities.

Instaploy Profile: Includes resumes, assessment results, screener question answers, Job application, video interviews, video screeners, all types of recorded communications, contact information stored in your Instaploy job seeker account.

Resume: A document detailing work history, education, and skills. Used by job seekers to apply for jobs and by employers to evaluate candidates.

ATS: Applicant Tracking System used by employers to manage the recruitment process. Helps organize applications, screen resumes, and schedule interviews.

Consumer (also called a Data Subject): The individual whose personal data is processed, who may have rights under applicable U.S. privacy laws to control their information.

Consent: Permission given by the data subject for their data to be processed. Must be informed, specific, and revocable.

Data Breach: A security incident where personal data is accessed, disclosed, or destroyed without authorization. Requires notification to affected individuals.

Personal Data: Information that identifies or can identify an individual. Examples include names, contact details, device information, and IP addresses.

DATA HANDLING PRINCIPLES

By reading these, you will Learn about Instaploy’s methods for collecting, using, and disclosing data about our users. We respect the trust placed in us by our users and customers and strive to protect your information. This Privacy Policy outlines our approach to maintaining that trust.

Our Privacy Policy details how we collect, use, and share personal and non-personal data when you interact with our online and mobile websites, applications, services, software, phone or video communications, in-person interactions, or, where permitted by applicable law and this Privacy Policy, from public sources or third parties.

Data Hosting and Sharing:Personal data submitted by job seekers, including profile information, is hosted on Instaploy’s platform. This data is shared with potential employers as part of the service offered by Instaploy to facilitate employment opportunities for job seekers.

Protection of Data on Our Platform:Instaploy commits to employing high standards of security measures and data protection practices to safeguard personal data while it remains under our control. We strive to protect your profile data against unauthorized access and misuse.

Limitation of Liability for Data Use by Third Parties:While Instaploy takes reasonable precautions to protect personal data on its platform, we do not assume responsibility for the actions of potential employers who receive such data. Once personal data is shared with potential employers, Instaploy expressly disclaims liability for any misuse, loss, or unauthorized use of such data by these third parties. Users acknowledge that the sharing of their data with potential employers is a fundamental part of the employment facilitation process provided by Instaploy.

User Consent:By using Instaploy’s services, job seekers consent to the hosting and sharing of their data as described above and acknowledge Instaploy’s limited liability regarding the subsequent use of the data by third parties.

EXTENT OF INSTAPLOY’S PRIVACY POLICY

This Privacy Policy covers the data we collect via our Site, directly from users, or from third parties. When you follow a link to a third-party website, our Privacy Policy no longer applies. Data collection or processing on such websites is governed by their respective privacy policies. We only collect data on the Instaploy site that link directly to this Privacy Policy.

Our site and applications are generally intended for individuals aged 18 and older.

In the United States, if you are under the age of majority in your state, you must use the Sites under the supervision of a parent, legal guardian, or responsible adult, even if you meet the minimum age requirement for using the Site in your jurisdiction.

If we discover that a person who does not meet these age requirements has used the Site or provided personal information, we will restrict access or close their account and remove their information from our systems.

INFORMATION GATHERING AND UTILIZATION

Instaploy employs various types of data to deliver our services, products, and features. The personal information we collect and process may vary depending on your use of our Sites. If certain personal data is necessary to provide specific services or features, it will be indicated at the point of collection. Choosing not to provide the required information may result in the unavailability of certain services or features.

3.1. What is a Data Retention Policy:

We retain your personal data until it is no longer necessary to fulfill the purpose for which it is being used, as required by applicable laws, or until you request its deletion. Information on retention periods for each purpose is detailed below. In determining retention periods, we consider the processing purposes, alternative means, the extent, nature, sensitivity of the data, and legal obligations. When possible, and in line with our legitimate interest in improving our Sites, we anonymize or aggregate personal data to dissociate it from individual users for further processing. When Instaploy acts as a processor of your personal data, we store such data until instructed to delete it by the individual.

4.3. Information Gathered from Job seekers.

Data Collected: Login credentials, permissions, and associated account actions

How We Use It: Collect, analyze, process, and store

Purpose: Create and maintain an account at your direction

Basis: Performance of a contract

Retention Period: Account lifetime or as per legal requirements (e.g., fraud prevention)

Data Collected: Areas of the Sites you visit, interactions (click, scroll, hover), and duration

How We Use It: Collect, analyze, process, store (automated and real-time)

Purpose: Fraud prevention, improve Site services, find relevant job listings

Basis: Legitimate interest in understanding user interactions and keeping Sites secure; Performance of a contract

Retention Period: Account lifetime

Data Collected: Interactions via Instaploy and third-party services (calls, SMS, emails)

How We Use It: Collect, analyze, process, store, profile (automated)

Purpose: Easier job applications, employer-candidate matching, marketing, Site improvement

Basis: Legitimate interest in providing relevant services and improving products; Consent for recorded communications, and or other data

Retention Period: Account lifetime

Data Collected: Name, phone number, email, address

How We Use It: Collect, process, store

Purpose: Marketing and transactional emails, account creation, interview coordination, campaign services, complaint handling

Basis: Performance of a contract for transactional emails, legitimate interest for marketing, consent for reminders and job alerts

Retention Period: Account lifetime

Data Collected: IP address/device ID, user agent, device name/type, phone number, country

How We Use It: Collect, process, store

Purpose: Fraud prevention, account administration, finding relevant job listings

Basis: Legitimate interest in security and service provision

Retention Period: Account lifetime

Data Collected: “Coarse” location stored, “precise” location collected but not stored against account

How We Use It: Collect, store

Purpose: Find relevant job listings

Basis: Consent for location data sharing

Retention Period: Account lifetime

Data Collected: Messages sent on Site, ATS, and Instaploy’s messaging Relay Service

How We Use It: Process, monitor, review, store, analyze (automated)

Purpose: Data analysis, quality control, rule enforcement, Site improvement

Basis: Legitimate interest in security and service improvement; Consent where applicable

Retention Period: As needed or lifetime of account.

Data Collected: Last four digits of payment card, verification data

How We Use It: Collect to facilitate payment and verify account

Purpose: Payment processing, legal compliance

Basis: Legal obligation for financial reporting, legitimate interest in contact accuracy

Retention Period: As per legal requirements

Data Collected: Availability, responses to calendar invitations

How We Use It: Collect, process, store

Purpose: Facilitate interviews

Basis: Performance of a contract

Retention Period: Account lifetime

Data Collected: Call answered status, call and video conferencing data duration via Instaploy’s telephone, messaging, video conferencing and relay Service

How We Use It: Collect, process, store

Purpose: Facilitate job applications and interviews

Basis: Performance of a contract, legitimate interest in service provision

Retention Period: Account lifetime

Data Collected: SSO login details (name, profile picture, public profile, email and phone number)

How We Use It: Store information for authentication

Purpose: Easier and secure sign-in

Basis: Consent; can adjust SSO settings

Retention Period: Account lifetime or until unlinking accounts

Data Collected: Ratings, text feedback, job report feedback

How We Use It: Process, monitor, review, store, analyze (automated)

Purpose: Site and service improvement

Basis: Legitimate interest in managing and improving services, legal requirement for job reporting

Retention Period: Account lifetime

Data Collected: Information generated via API interactions

How We Use It: Collect, analyze, process, store

Purpose: Fraud prevention, Site improvement

Basis: Legitimate interest in protecting and improving Sites

Retention Period: Account lifetime

4.4. Information Specific to Job Seekers

Data Collected: Resume, materials shared during job application, activity related to application, interview scheduling/participation, video screening questions and answers, video interviews, messaging and communications.

How We Use It: Process and, in some cases, store on behalf of the Employer

Purpose: Facilitate job application, help Employers find relevant candidates, improve services

Basis: Performance of a contract, legitimate interests

Retention Period: Account lifetime

Data Collected: Answers to screening questions

How We Use It: Pass to Employer, analyze

Purpose: Improve services, application process

Basis: Performance of a contract, legitimate interests

Retention Period: Account lifetime

Data Collected: Results of Instaploy Assessments

How We Use It: Collect, analyze, process, profile, store (where applicable)

Purpose: Help find relevant job listings, application process

Basis: Performance of a contract, legitimate interests

Retention Period: Account lifetime

Data Collected: Status of job application, decisions by recruiter, Employer or user

How We Use It: Collect, store, process, analyze

Purpose: Understand effectiveness of Sites, award “responsive employer badge”

Basis: Legitimate interests

Retention Period: Account lifetime

Data Collected: Resume, photo, preferences, online/recent activity, qualifications, assessments, and all data submitted by the user.

How We Use It: Collect, store, process, analyze

Purpose: Help find relevant job listings, send job invitations, offer suggestions, show online activity, improve services

Basis: Performance of a contract

Retention Period: Account lifetime or until removed

Data Collected: Work history, education, certifications, licenses, patents, skills, summary info, other resume and interview data

How We Use It: Collect, store, process, profile, analyze, make available to third parties

Purpose: Enable Employers to invite applications

Basis: Performance of a contract, legitimate interests

Retention Period: Account lifetime or until removed

Data Collected: Resume data shared only with directed third parties

How We Use It: Collect, store, process, profile, analyze, share with directed Employers

Purpose: Help find relevant job listings

Basis: Performance of a contract, legitimate interests

Retention Period: Account lifetime or until removed

4.5. Information Gathered from Employers

Data Collected: Verification documentation, employee contact details, business location, employer screening info, event/seminar attendance, profile picture, logos, job post details and requirements

How We Use It: Collect, process, store, analyze

Purpose: Verify legitimacy of Employers, prevent fraud and spam, protect Job Seekers, enhance service, improve market analysis and sales strategy

Basis: Legitimate interests, legal obligations

Retention Period: Verification data deleted post-verification, billing data retained per legal requirements, event/seminar data retained for account lifetime

Data Collected: Videos, pictures, other business content

How We Use It: Import, store, display

Purpose: Enhance Job Listings and Company Pages

Basis: Consent, legitimate interests

Retention Period: Account lifetime or until removed

Data Collected: Pre-recorded/live interviews on Instaploy Hiring Platform

How We Use It: Process on behalf of Employers

Purpose: Allow interview conduction and participation

Basis: Performance of a contract

Retention Period: Retained until instructed to delete by Employer

4.6. Information Collected from Non-users

Data Collected: Resumes, profile info from third parties

How We Use It: Store, analyze, identify prospects, send marketing materials

Purpose: Reach audiences unfamiliar with Instaploy

Basis: Legitimate interests

Retention Period: Retained until instructed to delete by data subject or no longer necessary

EXPANDED USES AND DISCLOSURE OF INFORMATION

When you create a searchable resume or upload your resume to our platform, or submit any information to us including video screenings and interviews you permit us to share your resume and all profile details with third parties as described in our General Terms of Service. By default, your resume and profile is set to searchable, and shareable meaning potential employers and other third parties can access your profile and resume data if we choose to share it with them for the purposes of presenting your profile for potential employment.

Employers and their representatives who access your searchable resume and profile, or to whom you apply with a non-searchable resume, may further share your resume and profile. We are not responsible for such sharing. Additionally, when you share your resume or profile on our platform via a personalized link, even if it’s a link to your profile on our platform, we cannot control who accesses it.

You can adjust your resume privacy settings at any time. If you prefer that your resume data is not shared without your explicit direction or if you do not want to be contacted by employers, set your resume to non-searchable and non-sharable. For more information on resume privacy settings, please visit your profile settings.

As we improve our platform, you may see terms like ‘Employers can find you’ and ‘Employers can’t find you’ to better explain searchable and non-searchable statuses and sharable or non-shareable statuses.

Employer Account Integration: We provide the option for employer user accounts, enabling designated users to access candidate personal data within the parent account. If you link other users to your employer account, you agree that these users may access all information, including resume profiles contacts, application materials, communications with applicants, and can purchase and unlock profiles. Once a user account is deactivated or delinked, access to candidate personal data from the linked account will be lost.

Resume Enhancement Services: In certain cases, we offer resume enhancement services to assist job seekers in improving their resumes. These services may include changes to how your resume is processed or presented by our applicant tracking systems, including introductions, candidate overviews, list if skills submitted to us during your application process, and including your profile picture can be added to your resume as it gets reformatted. This reformatted resume and profile can be shared by us with potential employers to increase your chance to be considered for the job, and by using our platform you agree and consent to us reformatting your resume into our template.

Automated Data Processing: We use automated processing of personal data to evaluate user preferences and predict interests. This is done either based on user consent or as necessary to provide our services. This processing helps match job seekers with suitable employers, provide job alerts, recommend jobs, and protect users through spam and fraud detection. These activities are conducted under the safeguards of our Privacy Policy. Contact Privacy@instaploy.com to exercise your rights or contest any automated processing decisions made to your profile.

Recording of Site Activities: We reserve the right to collect, process, and analyze all activities and interactions you have on our site and software platform. This data helps us improve our services and enhance the user experience. This includes details such as visited areas, viewed content, entered information, submitted information, clicks, scrolls, and time spent on activities. Third-party vendors may assist in collecting and processing this data on our behalf. Your activity data helps us understand site usage, improve our products, and assist you in finding jobs. If you prefer not to have your actions collected in this manner, you may need to stop using our sites, by using our site you agree and consent to all our activities

HOW WE USE AI AND OUR COMMITMENT TO RESPONSIBLE INNOVATION:

Our goal is to simplify the connection between job seekers and employers, making the process more efficient and informed through the use of artificial intelligence (AI). By using data-driven models, we enhance the job search and recruitment experience, helping people find jobs faster and enabling employers to find suitable candidates more easily. Personal data is used to build AI systems that power features like candidate summaries, personalized outreach messages, and job matching. These tools are designed in collaboration with partners to create opportunities for both job seekers and employers.

In certain cases, we offer chatbots that assist users with tasks such as applying for jobs or scheduling interviews. The information shared with these chatbots helps personalize interactions and guide users through their job search. If these chatbots are developed with the help of third-party vendors, both parties ensure data processing is managed securely and responsibly.

As technology continues to evolve, we remain committed to advancing AI capabilities while prioritizing fairness, transparency, and privacy. We continuously improve our systems to create better job matches and more relevant search results, while always upholding the principles of responsible AI use. Our aim is to ensure that job seekers benefit from these advancements, making their journey smoother and more accessible.

OUR AI PRINCIPLES AND RESPONSIBLE INNOVATION:

We are committed to using AI in ways that benefit job seekers and employers, guided by a few key principles:

Job Seeker First: Our mission is to help people find jobs, and this principle drives our use of AI. We aim to open up opportunities for all job seekers, ensuring that our technology serves their needs.

Fairness and Equity: Talent is universal, but opportunity is not. We strive to build AI systems that reduce bias and enhance fairness, ensuring that all job seekers can access the opportunities they deserve. We take commercially reasonable steps designed to reduce the risk that our AI perpetuates unlawful bias, with oversight and compliance with privacy regulations.

Continuous Learning: Fairness and equity are complex concepts that vary across cultures and contexts. We are committed to continuously evaluating and improving our AI systems through data analysis and the lived experiences of job seekers. Learning is an ongoing process, and we remain open to evolving our practices.

Human-Centered Hiring: AI can enhance the hiring process, but we recognize that hiring is ultimately a human decision. Our tools are designed to support people, not replace them. We aim to maintain the human element in job searching and hiring, while using AI to simplify and improve the experience.

Responsible Innovation: The rapid advancement of AI offers new possibilities, but it also requires careful consideration of risks and benefits. We are committed to transparency, accountability, and security in our AI systems, ensuring they respect human rights and operate with robust safeguards.

Our Role in Promoting Responsible AI

We are actively working to promote responsible AI use across the HR technology industry. Our dedicated team develops tools and processes that prioritize inclusivity, fairness, and privacy. We engage and integrate with vendors, who are deeply involved with policymakers and industry leaders to set standards for responsible AI use and participate in discussions about ethical technology.

As we continue to monitor global best practices, our goal is to ensure that all job seekers have equal access to opportunities. This commitment drives our ongoing efforts to create technology that benefits everyone in the job market while keeping their rights and privacy secure.

Additional Data usage:

Personalization of User Experience: We use collected data to personalize your experience on our platform. This includes tailoring job recommendations, displaying relevant content, and suggesting potential matches based on your profile and activity. By leveraging machine learning and data analytics, and artificial intelligence we aim to provide a more engaging and efficient job search experience.

Compliance and Legal Obligations: We may use your personal data to comply with legal and regulatory requirements. This includes responding to legal requests, enforcing our terms of service, and preventing illegal activities. We are committed to protecting your data while ensuring compliance with applicable laws.

Marketing and Promotional Activities: We may use your personal data to send you marketing communications, promotional offers, and updates about our services. You can opt-out of receiving these communications at any time by adjusting your account settings or contacting us at Privacy@Instaploy.com.

Data Security Measures: We implement various security measures to protect your personal data from unauthorized access, disclosure, alteration, and destruction. This includes access controls, and regular security assessments. We use commercially reasonable measures designed to protect the confidentiality and integrity of your data, but cannot guarantee absolute security.

Data Sharing with Partners: We may share your personal data with trusted partners who assist us in providing and improving our services. This includes service providers, analytics companies, and marketing agencies. These partners are required to adhere to strict data protection standards and use your data solely for the purposes outlined in this policy.

USER RIGHTS REGARDING PERSONAL DATA

Access and Portability Rights

As a user of our Sites, you may have certain personal data rights. You may make a formal request to access your personal data (also referred to as the “right to know”) by filling out this Personal Data Request form or by sending an email to Privacy@instaploy.com from the email address associated with your account. You can access much of your personal data directly through your account.

You have the right to request that we disclose the personal data we collect, use, disclose, and “sell” or “share” (for purposes of the CCPA) about you. We will provide your personal data to you in a portable format. If you have interacted with our Sites using more than one email address, please submit a separate request for each email address to ensure we provide all relevant data.

Right to Rectify Personal Data

You have the right to correct your personal data. You can update much of your personal data by editing your account profile information directly. You may also make a formal request to have Instaploy rectify any inaccurate, incomplete, or outdated personal data on your behalf by sending an email to Privacy@instaploy.com from the email address associated with your account.

Right to Delete Personal Data

You have the right to request the deletion of your personal data, also known as the “right to erasure.” You can delete much of your personal data by removing it directly from your account. If you wish to exercise your right to erasure and close your account, please submit a Personal Data Request Form. You may also request that we delete your personal data by sending an email to privacy@instaploy.com from the email address associated with your account.

By making a personal data deletion request, we will permanently close and delete your account and remove access to your profile on Instaploy.

Withdrawing Consent

Where we rely on your consent as a lawful basis to process your personal data, you have the right to withdraw your consent at any time. Instructions on how to withdraw consent will be explained to you at the time you are asked to provide your consent. If you have consented to provide location information via a mobile app, you may turn off your location services on your device at any time. You may also contact privacy@instaploy.com to inform us that you are withdrawing your consent.

Opt-Out Rights

You may have the right to opt out of certain personal data processing. If you wish to adjust all of your Job Alerts, you can click on “Edit this job alert” (or an equivalent action) to adjust your subscriptions.

Marketing Messages: If you wish to opt out of a particular marketing email, you may do so by clicking “unsubscribe” (or an equivalent action) where applicable. You may also opt out of all marketing messages by sending an email to privacy@instaploy.com Please note that we may still send other non-marketing messages to you, such as administrative messages.

Conversion Tracking: We perform conversion tracking to improve our understanding of your application journey. You may opt out of conversion tracking by sending a request to privacy@instaploy.com

Non-Discrimination for Exercising Rights

We will not discriminate against you for exercising any of your rights.

Limitations and Additional Notes

These rights may be subject to certain limitations, as provided for by applicable U.S. laws. Requests will be completed within the time allotted by relevant regulations, starting from the point of us confirming your request. Deleting your personal data held by Instaploy does not affect messages we process on behalf of others in connection with their use of Instaploy’s Relay Service, and they may continue to have access to all messages sent to or received from you.

YOUR CALIFORNIA PRIVACY RIGHTS

California residents have additional privacy rights under state law.

Opt-out Rights and Limitation of Sensitive Data Usage

Opting Out of Sale and Sharing of Personal Data: California residents have the right to opt-out of the sale and sharing of their personal data and to limit the use of their sensitive personal information. For more details on Instaploy’s compliance with California’s “Do Not Sell or Share My Personal Information” requirements, and to learn how to exercise this right, please visit our Privacy Rights page. You can also exercise your opt-out rights by enabling the Global Privacy Control (GPC) signal on supported browsers or browser extensions. If you have the GPC signal turned on, a pop-up banner will appear at the bottom of the browser page directing you to our Privacy Rights page to manually adjust your account settings. If you do not have a Instaploy account or are not logged into your account, your opt-out request will be linked to the email address you provide at the time of the request.

Shine the Light Law: Under California’s “Shine the Light” law (Civil Code ARTICLE 1798.83), residents have the right to request information about the disclosure of their personal data to third parties for direct marketing purposes. We do not disclose your personal data to third parties for their own direct marketing purposes. To opt-out, you may request the deletion of your personal data by following the steps outlined in the “Your Personal Data Rights and Choices” ARTICLE or by emailing Privacy@instaploy.com

13.2. How We Disclose Personal Data — We Do Not Sell or Share It. Instaploy does not sell your personal information for money, and does not sell or share your personal information for cross-context behavioral advertising. We disclose personal data only to employers — to provide the job-matching service at your direction — and to service providers that process data on our behalf under written contract. The categories below describe those disclosures.

13.2.1. Identifiers:

Data: Name, unique personal identifier, online identifier, IP address, email address

Recipients: Employers and our service providers

Purpose: Help job seekers find more relevant job listings, help employers find relevant candidates, improve our services

13.2.1. Commercial Information:

Data: Instaploy products or services used

Recipients: Our service providers

Purpose: Help job seekers find relevant job listings, help employers find relevant candidates, improve our services

13.2.1. Internet Activity:

Data: Site usage data

Recipients: Employers and our service providers

Purpose: Measure job listing performance for employers, help job seekers find more relevant job listings, help employers find relevant candidates, improve our services

13.2.1. Geolocation Data:

Data: Zip code, city (not precise geolocation data)

Recipients: Our service providers

Purpose: Help job seekers find more relevant job listings, help employers find relevant candidates, improve our services

13.2.1. Employment-related Information:

Data: Employment-related information

Recipients: Employers and our service providers

Purpose: Help job seekers find more relevant job listings, help employers find relevant candidates, improve our services

13.2.1. Education Information:

Data: Education information

Recipients: Employers and our service providers

Purpose: Help job seekers find more relevant job listings, help employers find relevant candidates, improve our services

For more details on how personal data is used at Instaploy, please refer to the “Data Collection and Use” ARTICLE.

Relay Services: When using any Relay Service, you are requesting Instaploy to send messages on your behalf. This includes resumes, cover letters, applications, messages, questionnaire responses, offer letters, and other materials. Instaploy may provide read receipts to the sender of a message via a Relay Service, indicating that the recipient has viewed the message. Additionally, Instaploy may inform both the sender and recipient of a message through a Relay Service whether the sender or recipient has been recently active on the Site.

By using a Relay Service or otherwise providing user content through the Site, you agree to these activities, acknowledging that they are necessary for maintaining the quality of the Sites and providing the Relay Service.

Third-Party Cookies: We use cookies from other companies on our site to enhance customer convenience and provide job information that effectively matches your search. For more details about our cookies, including information sent to other companies, please see our Cookie Policy.

Sending Reminders About Employer Appointments: When an employer or our recruiter schedules an interview or event with you, contacts you based on your resume/ profile or responds to your application via Instaploy’s Relay Service, messaging platform, you will enter your phone number on a Instaploy consent form. By entering your phone number and consenting, you confirm that it is your number and you have the right to receive messages and phone calls at that number, which will be sent by a third-party service provider. To unsubscribe from text messages, reply STOP to the text or contact the Help Center. To unsubscribe from phone calls, follow the instructions provided during the call.

Telephone Relay Services: Instaploy offers job seekers and employers the option to use a telephone Relay Service, messaging services, and video conferencing services to facilitate contact for applications, job interviews, or other communication related to a job listing. This system uses masked or proxy telephone numbers to protect users and is only available to those who select it on the Site. This functionality is provided by third-party service providers.

Text Messaging Relay Service: Instaploy provides its users and employers the ability to use an text messaging service for communicating with job seekers, you consent to receive text messages about the employer’s job listings and the application process, and acknowledge that Instaploy may use your personal data to submit your application to the employer and otherwise in accordance with this Privacy Policy. To unsubscribe from this service, reply STOP to the text message or submit a request to privacy@instaploy.com

Data on Job Seekers: Disposition Data refers to information about the status of your job application and the employer’s decision, such as whether your application advanced to the interview stage or if you were accepted or declined for the position. When you apply for a job on our platform or certain third-party websites, Instaploy may receive Disposition Data from the employer. This data is used to improve and enhance the Instaploy Site and its functionality to better serve you.

HOW TO RAISE A PRIVACY CONCERN

Addressing Data Protection Concerns

Instaploy takes your data protection questions and concerns seriously and is committed to resolving complaints about our collection or use of your data. If you believe your data protection rights have been infringed, please contact us by emailing privacy@instaploy.com Individuals with inquiries or complaints regarding this Privacy Policy should first contact Instaploy by email.

Handling Privacy Questions and Requests

When a privacy question or access request is received, our dedicated team will triage the contacts and address the specific concern or query. If your issue is more substantive, additional information may be requested. If you are unsatisfied with the reply, you may contact your state attorney general. If you ask, we will provide information about relevant complaint avenues applicable to your circumstances

AUTOMATED DECISION-MAKING AND YOUR RIGHT TO HUMAN REVIEW

Instaploy uses automated processing of personal data, including profiling, to operate and personalize the service — for example, to generate and rank job matches, surface recommendations and job alerts, prioritize content, and detect spam and fraud. We use these tools to assist and inform human decision-making, not to replace it. We do not make hiring, rejection, or other consequential employment decisions about you based solely on automated processing and without human involvement. The employers who use Instaploy make their own hiring decisions and are independently responsible for the lawful use of any tools they apply.

Where a decision about you is based solely on automated processing and produces legal effects concerning you or similarly significantly affects you, you have the right to: (a) be informed that the decision is automated; (b) receive meaningful information about the main factors and logic involved and the significance and likely consequences of the processing; (c) express your point of view; (d) obtain human review of the decision by a qualified Instaploy team member; and (e) contest the decision. Where required by applicable law, we will give you advance notice that automated decision-making technology will be used for a significant decision and an opportunity to opt out. To exercise any of these rights, email Privacy@instaploy.com with the email address associated with your account. We will respond within the period required by applicable law and, in any event, without undue delay. These protections are provided consistent with the California Consumer Privacy Act as amended (including its regulations on automated decision-making technology, or “ADMT”), the Colorado Artificial Intelligence Act, and similar U.S. laws as they take effect.

ALGORITHMIC FAIRNESS AND NON-DISCRIMINATION

We are committed to designing, testing, and monitoring our matching and ranking systems to reduce unlawful bias and to operate consistently with applicable equal-opportunity laws, including Title VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act, the Americans with Disabilities Act, and U.S. Equal Employment Opportunity Commission guidance on the use of artificial intelligence in employment. Instaploy provides tools that assist employers; it does not make hiring decisions. To the extent any Instaploy tool is determined to be an “automated employment decision tool” under New York City Local Law 144 of 2021 or a similar law that applies to Instaploy directly, we will take the steps that law requires, which may include an independent bias audit, public disclosure of the audit summary the law requires, and candidate notice and alternative-process or accommodation options. You may request a reasonable accommodation or an alternative process in connection with any automated assessment by contacting Privacy@instaploy.com.

BIOMETRIC DATA — WE DO NOT COLLECT IT

Instaploy does not collect, capture, or store biometric data. When you use our voice features or take part in a recorded video interview, we may record and process the audio, video, and a transcript of your responses and analyze their content using artificial intelligence — but we do not create or store voiceprints, faceprints, facial-geometry scans, or voice-recognition templates, and we do not use facial-recognition or voice-recognition technology to identify you. Accordingly, we do not collect “biometric identifiers” or “biometric information” within the meaning of the Illinois Biometric Information Privacy Act, the Texas Capture or Use of Biometric Identifier Act, the Washington biometric-privacy statute, or comparable laws. If our practices ever change, we will update this policy and obtain any consent the law requires before collecting any biometric identifier.

AI-ASSISTED VOICE AND VIDEO INTERACTIONS

When you interact with an artificial-intelligence system on Instaploy, such as our conversational voice agent or a chatbot, we will tell you that you are interacting with artificial intelligence rather than a human, consistent with applicable U.S. artificial-intelligence transparency laws. Where you take part in a video interview that may be analyzed by artificial intelligence, and where the Illinois Artificial Intelligence Video Interview Act or a similar law applies, we (and, where applicable, the employer) will, before the interview, notify you that AI may be used, explain in general terms how the AI works and what types of characteristics it evaluates, and obtain your consent; we will limit who receives your video to those whose expertise or technology is necessary to evaluate you; and, on your request, we will delete your video interview within thirty (30) days and instruct any recipients to do the same. Outputs from AI systems may be inaccurate, so please verify anything important to you.

THIRD-PARTY AI SERVICE PROVIDERS

We use carefully selected service providers to help deliver the service, including providers that power our artificial-intelligence features. These providers act on our behalf under written agreements (including data-processing terms) that require them to protect your data, use it only to provide services to us, and not to sell it or use it for their own unrelated purposes. We also use established cloud-hosting, communications, analytics, and security providers. Instaploy operates in the United States, and personal data is stored and processed in the United States. We will provide further detail about our material service providers on request at Privacy@instaploy.com.

HOW LONG WE KEEP YOUR DATA (RETENTION SCHEDULE)

We keep personal data only for as long as necessary to fulfill the purposes described in this policy, to provide the service, to comply with our legal obligations, to resolve disputes, and to enforce our agreements. Retention periods vary by data type. The following are general guidelines and may be shortened or extended where the law requires or permits, or where data is subject to a legal hold.

Account and profile data (including your name, contact details, resume, and application materials): kept for the life of your account and for a reasonable period afterward — generally up to twenty-four (24) months after account closure — unless a longer period is required by law or you request earlier deletion. Recorded communications and video interviews: kept for the period needed to provide the service and improve our products, and deleted within thirty (30) days of a valid deletion request as described above. Records of consent and communication preferences (including SMS consent and opt-out records): kept for as long as needed to honor your preferences and to demonstrate compliance, generally for the duration of the relationship plus the applicable limitations period. Transaction, billing, and tax records: kept for the period required by applicable financial and tax laws. Security, fraud-prevention, and audit logs: kept for a limited period appropriate to the purpose. Aggregated or de-identified data that no longer identifies you may be kept and used without the time limits above. When a retention period ends, we will delete, anonymize, or securely destroy the data.

YOUR PRIVACY RIGHTS BY REGION

Depending on where you live, you may have additional rights over your personal data. We honor these rights regardless of where you live to the extent practicable, and we will not discriminate or retaliate against you for exercising them. To exercise any right, contact Privacy@instaploy.com from the email associated with your account, or use the Personal Data Request form on our website; we may need to verify your identity, and you may use an authorized agent where the law allows.

California (CCPA as amended by the CPRA): You have the right to know, access, correct, and delete your personal information; to receive it in a portable format; to opt out of the “sale” or “sharing” of your personal information; to limit the use and disclosure of sensitive personal information; and to obtain information about, and to opt out of, our use of automated decision-making technology for significant decisions as those rules take effect. We do not sell or share your personal information, and we honor opt-out preference signals such as the Global Privacy Control (GPC). To opt out, use the “Do Not Sell or Share My Personal Information” control where offered, enable GPC in your browser, or email Privacy@instaploy.com.

Other U.S. states (including Virginia, Colorado, Connecticut, Utah, Texas, Oregon, Montana, and other states with comprehensive privacy laws): You may have the right to confirm whether we process your personal data; to access, correct, delete, and obtain a portable copy of it; and to opt out of targeted advertising, the sale of personal data, and certain profiling in furtherance of decisions that produce legal or similarly significant effects. Where we deny a request, you may appeal by replying to our decision or emailing Privacy@instaploy.com with “Appeal” in the subject line; if your appeal is denied, you may contact your state attorney general.

COOKIE POLICY

Last Updated: 6/1/2026

By accessing and using Instaploy’s websites (“Site”), you acknowledge and agree to our use of cookies as outlined in this Cookie Policy. This policy applies to all platforms, websites, and services provided by Instaploy.

Please check the “Last Updated” date at the top of this page to review any recent changes. Any updates will take effect on the specified date. Your continued use of our Site, software, or services after any changes, along with your submission of information, confirms your acceptance of the revised Cookie Policy.

If we plan to use personal information collected through the Site in a manner significantly different from how it was initially explained, we will inform you either via email or by posting a notice on the Site for a minimum of 30 days, or by using other methods as required by applicable law.

INTRODUCTION: UNDERSTANDING COOKIES

This Cookie Policy outlines when and why cookies are used on our Site. Cookies are small data files that are stored on your device when you browse a website. These files enable the Site to remember important details that enhance your experience. A typical cookie includes the domain it originates from, its lifespan, and a unique identifier. Some cookies are utilized on the Site whether or not you are signed in.

Session Cookies: Temporary cookies that are deleted once you leave the Site.

Persistent Cookies: Cookies that remain stored in your browser for a longer duration, depending on their set expiration time.

We use session cookies to monitor overall site traffic. Additionally, we may use cookies to identify your device when it returns to the Site, allowing us to tailor your experience. In certain situations, personal data may be linked to cookie files.

HOW WE UTILIZE COOKIES

We employ cookies, tracking pixels, and similar technologies from third-party providers, such as analytics and advertising providers, for various purposes. These include gathering data for analytics, improving targeted advertising, and enhancing the overall performance of the Site. These technologies are activated when you visit our Site, use our software, or install an Instaploy application. They are also active in some of our promotional content on external websites.

These cookies enable us to show you relevant advertisements on other websites you visit and offer you more personalized content. Additionally, we may share insights about your activity on the Site with third parties, such as social media platforms or external site operators, to display tailored advertisements and content designed to fit your interests.

PURPOSES AND HOW WE USE COOKIES:

Purpose

How We Use Cookies

Cookies

For

Analytical Purposes

We utilize cookies to assess user behavior, allowing us to enhance the Site and our services. For instance, cookies enable us to observe general trends, such as the average number of pages users visit. This information helps us optimize the functionality and improve the overall user experience on the Site.

User Preferences & Experience

We collect data such as your browser type, server, language settings, and country preferences to enhance and personalize your experience on our Site. This allows us to store your preferences and provide a smoother, more consistent experience. For instance, we may save your recent searches so you can easily repeat them without re-entering the information.

Measurement Services & Targeted Advertising

We utilize cookies from third-party providers, such as analytics and advertising providers, for analytics, advertisement targeting, and marketing purposes. These cookies help us show relevant promotional content on other websites you visit, ensuring that our ads are more effectively tailored to your interests.

Referral Tracking

We use cookies to link user activity to the third-party website that directed you to our Site. Certain third-party websites are partners and may receive credit for referring users. Additionally, we may share limited data regarding user activity with Employers to provide insights into user engagement and interactions.

Security Purposes

We use cookies to enhance the speed and security of your interactions with our Site. These cookies help protect you by reducing the risk of certain types of cyber attacks and ensuring a safer browsing experience.

Testing, Usability, and Performance

We use cookies to provide users with a consistent experience during testing of specific features on our Site. These cookies also help us enhance the performance and reliability of the Site, ensuring smoother and more dependable functionality.

Preventing

Fraud and Spam

We utilize cookies to assist in detecting and investigating fraudulent activities. This process may involve tracking devices or cookies through third-party providers, as well as using our own systems to monitor and identify suspicious activity associated with specific cookies.

Compliance

and Data Privacy

We use cookies to anonymize traffic and usage data collected from our Site to ensure compliance with data protection regulations. Additionally, a cookie may be placed to record your consent preferences when you interact with our cookie banner, ensuring your privacy choices are respected.

TYPES OF COOKIES WE USE

We utilize both first-party and third-party cookies on our Site to deliver our products and services. If you’d like a detailed list of the cookies used on our Site and platforms, you can reach out to us at Privacy@instaploy.com.

Managing Your Cookie Preferences

You have several options to control and manage how cookies are used:

Browser and Device Controls: Most browsers offer settings that allow you to block cookies, including third-party cookies, or review and manage them individually. We recommend exploring your browser’s settings for more details. Keep in mind that removing cookies may impact your experience on our Site.

Opting Out of Targeted Ads: You can opt out of targeted advertising through our third-party partners, by visiting their opt-out pages or U.S. digital advertising self-regulatory organizations (such as the DAA or NAI). Opting out may require a third-party cookie to record your preference, so clearing cookies from your browser may reset your opt-out choice. For more information about managing cookies, feel free to contact us at Privacy@instaploy.com

CONTACTING INSTAPLOY

Reaching Out to Us

We welcome your questions about data protection. If you need more information on how we handle your personal data, feel free to reach out.

Email Contact for Privacy Inquiries

To email us, contact: Privacy@instaploy.com

Web Contact for Privacy Inquiries

For any questions or complaints regarding your personal data, use our contact form available on our website.