Privacy Policy Employer

WELCOME TO INSTAPLOY INC

At Instaploy, we aim to help individuals find jobs and support employers in discovering outstanding candidates. This mission is shared by all our team members. To inform users about our privacy and data-sharing practices, we have created a Privacy Center.
We value trust and transparency, which is why we created and actively update our Privacy Policy to clearly explain how we collect and use both personal and non-personal information.

Last Updated: Please refer to the “Last Updated” date below to see when this policy was last revised. Any changes to the Privacy Policy will take effect on the indicated “Last Updated” date. If Instaploy plans to use Personal Data in a significantly different way than stated at the time of collection, we will notify users via email and/or a notice on our website 30 days prior to such use, or as required by law. Instaploy reserves the right to modify this Privacy Policy at any time.

Why a Privacy Policy is Important: A Privacy Policy is crucial because it outlines how an organization collects, uses, and protects users’ personal information. It ensures transparency, builds trust, and complies with legal requirements, safeguarding both the user’s rights and the company’s integrity.

HOW OUR PRIVACY POLICY KEEPS YOU SAFE:

a) Commitment to Data Protection: Our Privacy Policy is designed to protect your personal data by outlining the methods we use to collect, process, and store your information securely. We employ industry-standard security measures, including access controls, and regular security assessments, to prevent unauthorized access, data breaches, and misuse of your data.

b) Transparency and Control: We believe in transparency and provide clear information on how your data is used. You have control over your personal data with rights to request that we correct, modify or delete any or all of your data. Our policy ensures that by reading this you are informed about your data’s journey and your rights, empowering you to make informed decisions and maintain control over your privacy.

c) Legal Compliance and Standards: We comply with all relevant data protection laws, including CCPA, and other regulations. Our policy reflects our commitment to uphold these standards, ensuring your data is handled lawfully and ethically. We regularly update our practices to remain compliant with evolving legal requirements, further safeguarding your information.

d) Data Minimization and Purpose Limitation: We collect only the data necessary for specified purposes, minimizing the risk of misuse. Your data is used solely for legitimate business purposes, such as improving our services, matching job seekers with employers, and enhancing user experience. By limiting data collection and usage, we reduce exposure and potential vulnerabilities.

INSTAPLOY'S PRIVACY POLICY

Last updated: 9/10/2024

ARTICLE 1: KEY TERMS AND DEFINITIONS

Privacy Policy: A document outlining how an organization collects, uses, and protects personal data. Ensures transparency and compliance with data protection laws.

Job Seeker: An individual searching for employment opportunities or related information. This includes those using Instaploy’s services to apply for jobs and enhance their career prospects.

Employer: Organizations or individuals seeking to hire job seekers. This includes companies, recruitment agencies, and human resource departments using Instaploy’s platforms and or services to post job openings and or to benefit from our services.

Non-Personal Data: Information that does not identify a specific individual. Examples include aggregated data and business-related information.

Your Information: A combination of Personal and Non-Personal Data related to you. This includes all data collected through your interactions with our services.

Controller: The entity deciding how and why your data is processed. Responsible for ensuring compliance with data protection laws.

Processor: An entity processing data on behalf of a Controller. Follows the Controller’s instructions and safeguards data confidentiality.

Instaploy: Includes all Instaploy platforms and team members responsible for delivering services.

Relay Service: A two-way message proxy service for Instaploy users. Facilitates communication between job seekers and employers while protecting privacy.

Job Listings: Employment openings listed on Instaploy’s platforms. Searchable by job seekers looking for opportunities.

Instaploy Profile: Includes resumes, assessment results, screener question answers, Job application, video interviews, video screeners, all types of recorded communications, contact information stored in your Instaploy job seeker account.

Resume: A document detailing work history, education, and skills. Used by job seekers to apply for jobs and by employers to evaluate candidates.

ATS: Applicant Tracking System used by employers to manage the recruitment process. Helps organize applications, screen resumes, and schedule interviews.

Data Subject: The individual whose personal data is being processed. Has rights under data protection laws to control their information.

Consent: Permission given by the data subject for their data to be processed. Must be informed, specific, and revocable.

Data Breach: A security incident where personal data is accessed, disclosed, or destroyed without authorization. Requires notification to affected individuals.

Personal Data: Information that identifies or can identify an individual. Examples include names, contact details, device information, and IP addresses.

DATA HANDLING PRINCIPLES

By reading these, you will Learn about Instaploy’s methods for collecting, using, and disclosing data about our users. We respect the trust placed in us by our users and customers and strive to protect your information. This Privacy Policy outlines our approach to maintaining that trust.

Our Privacy Policy details how we collect, use, and share personal and non-personal data when you interact with our online and mobile websites, applications, services, software, phone or video communications, in-person interactions, or, where permitted by applicable law and this Privacy Policy, from public sources or third parties.

Data Hosting and Sharing:
Personal data submitted by job seekers, including profile information, is hosted on Instaploy’s platform. This data is shared with potential employers as part of the service offered by Instaploy to facilitate employment opportunities for job seekers.

Protection of Data on Our Platform:
Instaploy commits to employing high standards of security measures and data protection practices to safeguard personal data while it remains under our control. We strive to protect your profile data against unauthorized access and misuse.

Limitation of Liability for Data Use by Third Parties:
While Instaploy takes reasonable precautions to protect personal data on its platform, we do not assume responsibility for the actions of potential employers who receive such data. Once personal data is shared with potential employers, Instaploy expressly disclaims liability for any misuse, loss, or unauthorized use of such data by these third parties. Users acknowledge that the sharing of their data with potential employers is a fundamental part of the employment facilitation process provided by Instaploy.

User Consent:
By using Instaploy’s services, job seekers consent to the hosting and sharing of their data as described above and acknowledge Instaploy’s limited liability regarding the subsequent use of the data by third parties.

EXTENT OF INSTAPLOY’S PRIVACY POLICY

This Privacy Policy covers the data we collect via our Site, directly from users, or from third parties. When you follow a link to a third-party website, our Privacy Policy no longer applies. Data collection or processing on such websites is governed by their respective privacy policies. We only collect data on the Instaploy site that link directly to this Privacy Policy.

Our site and applications are generally intended for individuals aged 18 and older.

In all jurisdictions, if you are under the legal age in your area, you must use the Sites under the supervision of a parent, legal guardian, or responsible adult, even if you meet the minimum age requirement for using the Site in your jurisdiction.

If we discover that a person who does not meet these age requirements has used the Site or provided personal information, we will restrict access or close their account and remove their information from our systems.

INFORMATION GATHERING AND UTILIZATION

Instaploy employs various types of data to deliver our services, products, and features. The personal information we collect and process may vary depending on your use of our Sites. If certain personal data is necessary to provide specific services or features, it will be indicated at the point of collection. Choosing not to provide the required information may result in the unavailability of certain services or features.

3.1. What is a Data Retention Policy:

We retain your personal data until it is no longer necessary to fulfill the purpose for which it is being used, as required by applicable laws, or until you request its deletion. Information on retention periods for each purpose is detailed below. In determining retention periods, we consider the processing purposes, alternative means, the extent, nature, sensitivity of the data, and legal obligations. When possible, and in line with our legitimate interest in improving our Sites, we anonymize or aggregate personal data to dissociate it from individual users for further processing. When Instaploy acts as a processor of your personal data, we store such data until instructed to delete it by the individual.

4.3. Information Gathered from Job seekers.

4.3.1. Account Management Data:

Data Collected: Login credentials, permissions, and associated account actions
How We Use It: Collect, analyze, process, and store
Purpose: Create and maintain an account at your direction
Legal Basis: Performance of a contract
Retention Period: Account lifetime or as per legal requirements (e.g., fraud prevention)

4.3.2. Activity Data:

Data Collected: Areas of the Sites you visit, interactions (click, scroll, hover), and duration
How We Use It: Collect, analyze, process, store (automated and real-time)
Purpose: Fraud prevention, improve Site services, find relevant job listings
Legal Basis: Legitimate interest in understanding user interactions and keeping Sites secure; Performance of a contract
Retention Period: Account lifetime

4.3.3. Communication Data:

Data Collected: Interactions via Instaploy and third-party services (calls, SMS, emails)
How We Use It: Collect, analyze, process, store, profile (automated)
Purpose: Easier job applications, employer-candidate matching, marketing, Site improvement
Legal Basis: Legitimate interest in providing relevant services and improving products; Consent for recorded communications, and or other data
Retention Period: Account lifetime

4.3.4. Contact Information:

Data Collected: Name, phone number, email, address
How We Use It: Collect, process, store
Purpose: Marketing and transactional emails, account creation, interview coordination, campaign services, complaint handling
Legal Basis: Performance of a contract for transactional emails, legitimate interest for marketing, consent for reminders and job alerts
Retention Period: Account lifetime

4.3.5. Device Information:

Data Collected: IP address/device ID, user agent, device name/type, phone number, country
How We Use It: Collect, process, store
Purpose: Fraud prevention, account administration, finding relevant job listings
Legal Basis: Legitimate interest in security and service provision
Retention Period: Account lifetime

4.3.6. Location Data:

Data Collected: “Coarse” location stored, “precise” location collected but not stored against account
How We Use It: Collect, store
Purpose: Find relevant job listings
Legal Basis: Consent for location data sharing
Retention Period: Account lifetime

4.3.7. Messaging Data:

Data Collected: Messages sent on Site, ATS, and Instaploy’s messaging Relay Service
How We Use It: Process, monitor, review, store, analyze (automated)
Purpose: Data analysis, quality control, rule enforcement, Site improvement
Legal Basis: Legitimate interest in security and service improvement; Consent where applicable
Retention Period: As needed or lifetime of account.

4.3.8. Payment Information:

Data Collected: Last four digits of payment card, verification data
How We Use It: Collect to facilitate payment and verify account
Purpose: Payment processing, legal compliance
Legal Basis: Legal obligation for financial reporting, legitimate interest in contact accuracy
Retention Period: As per legal requirements

4.3.9. Scheduling Information:

Data Collected: Availability, responses to calendar invitations
How We Use It: Collect, process, store
Purpose: Facilitate interviews
Legal Basis: Performance of a contract
Retention Period: Account lifetime

4.3.11. Telephone communication and Video conferencing Data:

Data Collected: Call answered status, call and video conferencing data duration via Instaploy’s telephone, messaging, video conferencing and relay Service
How We Use It: Collect, process, store
Purpose: Facilitate job applications and interviews
Legal Basis: Performance of a contract, legitimate interest in service provision
Retention Period: Account lifetime

4.3.12. Authentication Data:

Data Collected: SSO login details (name, profile picture, public profile, email and phone number)
How We Use It: Store information for authentication
Purpose: Easier and secure sign-in
Legal Basis: Consent; can adjust SSO settings
Retention Period: Account lifetime or until unlinking accounts

4.3.13. User Feedback and Satisfaction Data:

Data Collected: Ratings, text feedback, job report feedback
How We Use It: Process, monitor, review, store, analyze (automated)
Purpose: Site and service improvement
Legal Basis: Legitimate interest in managing and improving services, legal requirement for job reporting
Retention Period: Account lifetime

4.3.14. Data from API Use

Data Collected: Information generated via API interactions
How We Use It: Collect, analyze, process, store
Purpose: Fraud prevention, Site improvement
Legal Basis: Legitimate interest in protecting and improving Sites
Retention Period: Account lifetime

4.4. Information Specific to Job Seekers

4.4.1. Application Data:

Data Collected: Resume, materials shared during job application, activity related to application, interview scheduling/participation, video screening questions and answers, video interviews, messaging and communications.
How We Use It: Process and, in some cases, store on behalf of the Employer
Purpose: Facilitate job application, help Employers find relevant candidates, improve services
Legal Basis: Performance of a contract, legitimate interests
Retention Period: Account lifetime

4.4.2. Application Screening Data:

Data Collected: Answers to screening questions
How We Use It: Pass to Employer, analyze
Purpose: Improve services, application process
Legal Basis: Performance of a contract, legitimate interests
Retention Period: Account lifetime

4.4.3. Assessment Data:

Data Collected: Results of Instaploy Assessments
How We Use It: Collect, analyze, process, profile, store (where applicable)
Purpose: Help find relevant job listings, application process
Legal Basis: Performance of a contract, legitimate interests
Retention Period: Account lifetime

4.4.4. Demographic Data:

Data Collected: Age, race & ethnicity, gender, disability, arrest or conviction history, LGBTQ+ community membership
How We Use It: Collect and process under limited circumstances, analyze
Purpose: Evaluate algorithmic fairness, improve products addressing employment barriers, help employers hire inclusively
Legal Basis: Consent
Retention Period: Account lifetime or until removed by user

4.4.5. Disposition Data:

Data Collected: Status of job application, decisions by recruiter, Employer or user
How We Use It: Collect, store, process, analyze
Purpose: Understand effectiveness of Sites, award “responsive employer badge”
Legal Basis: Legitimate interests
Retention Period: Account lifetime

4.4.6. Profile Data:

Data Collected: Resume, photo, preferences, online/recent activity, qualifications, assessments, and all data submitted by the user.
How We Use It: Collect, store, process, analyze
Purpose: Help find relevant job listings, send job invitations, offer suggestions, show online activity, improve services
Legal Basis: Performance of a contract
Retention Period: Account lifetime or until removed

4.4.7. Resume Data (Searchable):

Data Collected: Work history, education, certifications, licenses, patents, skills, summary info, other resume and interview data
How We Use It: Collect, store, process, profile, analyze, make available to third parties
Purpose: Enable Employers to invite applications
Legal Basis: Performance of a contract, legitimate interests
Retention Period: Account lifetime or until removed

4.4.8. Resume Data (Not Searchable):

Data Collected: Resume data shared only with directed third parties
How We Use It: Collect, store, process, profile, analyze, share with directed Employers
Purpose: Help find relevant job listings
Legal Basis: Performance of a contract, legitimate interests
Retention Period: Account lifetime or until removed

4.5. Information Gathered from Employers

4.5.1. Business Information:

Data Collected: Verification documentation, employee contact details, business location, employer screening info, event/seminar attendance, profile picture, logos, job post details and requirements
How We Use It: Collect, process, store, analyze
Purpose: Verify legitimacy of Employers, prevent fraud and spam, protect Job Seekers, enhance service, improve market analysis and sales strategy
Legal Basis: Legitimate interests, legal obligations
Retention Period: Verification data deleted post-verification, billing data retained per legal requirements, event/seminar data retained for account lifetime

4.5.2. Rich Media Content:

Data Collected: Videos, pictures, other business content
How We Use It: Import, store, display
Purpose: Enhance Job Listings and Company Pages
Legal Basis: Consent, legitimate interests
Retention Period: Account lifetime or until removed

4.5.3. Video Recordings:

Data Collected: Pre-recorded/live interviews on Instaploy Hiring Platform
How We Use It: Process on behalf of Employers
Purpose: Allow interview conduction and participation
Legal Basis: Performance of a contract
Retention Period: Retained until instructed to delete by Employer

4.6. Information Collected from Non-users

4.6.1. Profile Information:

Data Collected: Resumes, profile info from third parties
How We Use It: Store, analyze, identify prospects, send marketing materials
Purpose: Reach audiences unfamiliar with Instaploy
Legal Basis: Legitimate interests
Retention Period: Retained until instructed to delete by data subject or no longer necessary

EXPANDED USES AND DISCLOSURE OF INFORMATION

When you create a searchable resume or upload your resume to our platform, or submit any information to us including video screenings and interviews you permit us to share your resume and all profile details with third parties as described in our General Terms of Service. By default, your resume and profile is set to searchable, and shareable meaning potential employers and other third parties can access your profile and resume data if we choose to share it with them for the purposes of presenting your profile for potential employment.

Employers and their representatives who access your searchable resume and profile, or to whom you apply with a non-searchable resume, may further share your resume and profile. We are not responsible for such sharing. Additionally, when you share your resume or profile on our platform via a personalized link, even if it’s a link to your profile on our platform, we cannot control who accesses it.

You can adjust your resume privacy settings at any time. If you prefer that your resume data is not shared without your explicit direction or if you do not want to be contacted by employers, set your resume to non-searchable and non-sharable. For more information on resume privacy settings, please visit your profile settings.

As we improve our platform, you may see terms like ‘Employers can find you’ and ‘Employers can’t find you’ to better explain searchable and non-searchable statuses and sharable or non-shareable statuses.

Employer Account Integration: We provide the option for employer user accounts, enabling designated users to access candidate personal data within the parent account. If you link other users to your employer account, you agree that these users may access all information, including resume profiles contacts, application materials, communications with applicants, and can purchase and unlock profiles. Once a user account is deactivated or delinked, access to candidate personal data from the linked account will be lost.

Resume Enhancement Services: In certain markets, we offer resume enhancement services to assist job seekers in improving their resumes. These services may include changes to how your resume is processed or presented by our applicant tracking systems, including introductions, candidate overviews, list if skills submitted to us during your application process, and including your profile picture can be added to your resume as it gets reformatted. This reformatted resume and profile can be shared by us with potential employers to increase your chance to be considered for the job, and by using our platform you agree and consent to us reformatting your resume into our template.

Automated Data Processing: We use automated processing of personal data to evaluate user preferences and predict interests. This is done either based on user consent or as necessary to provide our services. This processing helps match job seekers with suitable employers, provide job alerts, recommend jobs, and protect users through spam and fraud detection. These activities are conducted under the safeguards of our Privacy Policy. Contact [email protected] to exercise your rights or contest any automated processing decisions made to your profile.

Recording of Site Activities: We reserve the right to collect, process, and analyze all activities and interactions you have on our site and software platform. This data helps us improve our services and enhance the user experience. This includes details such as visited areas, viewed content, entered information, submitted information, clicks, scrolls, and time spent on activities. Third-party vendors may assist in collecting and processing this data on our behalf. Your activity data helps us understand site usage, improve our products, and assist you in finding jobs. If you prefer not to have your actions collected in this manner, you may need to stop using our sites, by using our site you agree and consent to all our activities

HOW WE USE AI AND OUR COMMITMENT TO RESPONSIBLE INNOVATION:

Our goal is to simplify the connection between job seekers and employers, making the process more efficient and informed through the use of artificial intelligence (AI). By using data-driven models, we enhance the job search and recruitment experience, helping people find jobs faster and enabling employers to find suitable candidates more easily. Personal data is used to build AI systems that power features like candidate summaries, personalized outreach messages, and job matching. These tools are designed in collaboration with partners to create opportunities for both job seekers and employers.

In certain regions, we offer chatbots that assist users with tasks such as applying for jobs or scheduling interviews. The information shared with these chatbots helps personalize interactions and guide users through their job search. If these chatbots are developed with the help of third-party vendors, both parties ensure data processing is managed securely and responsibly.

As technology continues to evolve, we remain committed to advancing AI capabilities while prioritizing fairness, transparency, and privacy. We continuously improve our systems to create better job matches and more relevant search results, while always upholding the principles of responsible AI use. Our aim is to ensure that job seekers benefit from these advancements, making their journey smoother and more accessible.

OUR AI PRINCIPLES AND RESPONSIBLE INNOVATION:

We are committed to using AI in ways that benefit job seekers and employers, guided by a few key principles:

Job Seeker First: Our mission is to help people find jobs, and this principle drives our use of AI. We aim to open up opportunities for all job seekers, ensuring that our technology serves their needs.
Fairness and Equity: Talent is universal, but opportunity is not. We strive to build AI systems that reduce bias and enhance fairness, ensuring that all job seekers can access the opportunities they deserve. We take precautions to ensure our AI does not perpetuate biases, with oversight and compliance with privacy regulations.
Continuous Learning: Fairness and equity are complex concepts that vary across cultures and contexts. We are committed to continuously evaluating and improving our AI systems through data analysis and the lived experiences of job seekers. Learning is an ongoing process, and we remain open to evolving our practices.

Human-Centered Hiring: AI can enhance the hiring process, but we recognize that hiring is ultimately a human decision. Our tools are designed to support people, not replace them. We aim to maintain the human element in job searching and hiring, while using AI to simplify and improve the experience.
Responsible Innovation: The rapid advancement of AI offers new possibilities, but it also requires careful consideration of risks and benefits. We are committed to transparency, accountability, and security in our AI systems, ensuring they respect human rights and operate with robust safeguards.

Our Role in Promoting Responsible AI

We are actively working to promote responsible AI use across the HR technology industry. Our dedicated team develops tools and processes that prioritize inclusivity, fairness, and privacy. We engage and integrate with vendors, who are deeply involved with policymakers and industry leaders to set standards for responsible AI use and participate in discussions about ethical technology.

As we continue to monitor global best practices, our goal is to ensure that all job seekers have equal access to opportunities. This commitment drives our ongoing efforts to create technology that benefits everyone in the job market while keeping their rights and privacy secure.

Additional Data usage:

Personalization of User Experience: We use collected data to personalize your experience on our platform. This includes tailoring job recommendations, displaying relevant content, and suggesting potential matches based on your profile and activity. By leveraging machine learning and data analytics, and artificial intelligence we aim to provide a more engaging and efficient job search experience.
Compliance and Legal Obligations: We may use your personal data to comply with legal and regulatory requirements. This includes responding to legal requests, enforcing our terms of service, and preventing illegal activities. We are committed to protecting your data while ensuring compliance with applicable laws.
Marketing and Promotional Activities: We may use your personal data to send you marketing communications, promotional offers, and updates about our services. You can opt-out of receiving these communications at any time by adjusting your account settings or contacting us at [email protected].
Data Security Measures: We implement various security measures to protect your personal data from unauthorized access, disclosure, alteration, and destruction. This includes access controls, and regular security assessments. We are committed to maintaining the confidentiality and integrity of your data.

Data Sharing with Partners: We may share your personal data with trusted partners who assist us in providing and improving our services. This includes service providers, analytics companies, and marketing agencies. These partners are required to adhere to strict data protection standards and use your data solely for the purposes outlined in this policy.

USER RIGHTS REGARDING PERSONAL DATA

Access and Portability Rights

As a user of our Sites, you may have certain personal data rights. You may make a formal request to access your personal data (also referred to as the “right to know”) by filling out this Personal Data Request form or by sending an email to [email protected] from the email address associated with your account. You can access much of your personal data directly through your account.

You have the right to request that we disclose the personal data we collect, use, disclose, and “sell” or “share” (for purposes of the CCPA) about you. We will provide your personal data to you in a portable format. If you have interacted with our Sites using more than one email address, please submit a separate request for each email address to ensure we provide all relevant data.

Right to Rectify Personal Data

You have the right to correct your personal data. You can update much of your personal data by editing your account profile information directly. You may also make a formal request to have Instaploy rectify any inaccurate, incomplete, or outdated personal data on your behalf by sending an email to [email protected] from the email address associated with your account.

Right to Delete Personal Data

You have the right to request the deletion of your personal data, also known as the “right to erasure.” You can delete much of your personal data by removing it directly from your account. If you wish to exercise your right to erasure and close your account, please submit a Personal Data Request Form. You may also request that we delete your personal data by sending an email to [email protected] from the email address associated with your account.

By making a personal data deletion request, we will permanently close and delete your account and remove access to your profile on Instaploy.

Withdrawing Consent

Where we rely on your consent as a lawful basis to process your personal data, you have the right to withdraw your consent at any time. Instructions on how to withdraw consent will be explained to you at the time you are asked to provide your consent. If you have consented to provide location information via a mobile app, you may turn off your location services on your device at any time. You may also contact [email protected] to inform us that you are withdrawing your consent.

Opt-Out Rights

You may have the right to opt out of certain personal data processing. If you wish to adjust all of your Job Alerts, you can click on “Edit this job alert” (or an equivalent action) to adjust your subscriptions.

Marketing Messages: If you wish to opt out of a particular marketing email, you may do so by clicking “unsubscribe” (or an equivalent action) where applicable. You may also opt out of all marketing messages by sending an email to [email protected] Please note that we may still send other non-marketing messages to you, such as administrative messages.
Conversion Tracking: We perform conversion tracking to improve our understanding of your application journey. You may opt out of conversion tracking by sending a request to [email protected]

Non-Discrimination for Exercising Rights

We will not discriminate against you for exercising any of your rights.

Limitations and Additional Notes

These rights may be subject to certain limitations, as provided for by applicable laws in relevant markets. Requests will be completed within the time allotted by relevant regulations, starting from the point of us confirming your request. Deleting your personal data held by Instaploy does not affect messages we process on behalf of others in connection with their use of Instaploy’s Relay Service, and they may continue to have access to all messages sent to or received from you.

YOUR CALIFORNIA PRIVACY RIGHTS

California residents have additional privacy rights under state law.

Opt-out Rights and Limitation of Sensitive Data Usage

Opting Out of Sale and Sharing of Personal Data: California residents have the right to opt-out of the sale and sharing of their personal data and to limit the use of their sensitive personal information. For more details on Instaploy’s compliance with California’s “Do Not Sell or Share My Personal Information” requirements, and to learn how to exercise this right, please visit our Privacy Rights page. You can also exercise your opt-out rights by enabling the Global Privacy Control (GPC) signal on supported browsers or browser extensions. If you have the GPC signal turned on, a pop-up banner will appear at the bottom of the browser page directing you to our Privacy Rights page to manually adjust your account settings. If you do not have a Instaploy account or are not logged into your account, your opt-out request will be linked to the email address you provide at the time of the request.
Shine the Light Law: Under California’s “Shine the Light” law (Civil Code ARTICLE 1798.83), residents have the right to request information about the disclosure of their personal data to third parties for direct marketing purposes. We do not disclose your personal data to third parties for their direct marketing purposes if you have opted out of such sharing. To opt-out, you may request the deletion of your personal data by following the steps outlined in the “Your Personal Data Rights and Choices” ARTICLE or by emailing [email protected]

13.2. Categories of Personal Data Sold or Shared

13.2.1. Identifiers:

Data: Name, unique personal identifier, online identifier, IP address, email address
Third Parties: Employers, Affiliates, Marketers
Purpose: Help job seekers find more relevant job listings, help employers find relevant candidates, improve our services, optimize advertising

13.2.1. Commercial Information:

Data: Instaploy products or services used
Third Parties: Affiliates, Marketers
Purpose: Help job seekers find relevant job listings, help employers find relevant candidates, improve our services, optimize advertising

13.2.1. Internet Activity:

Data: Site usage data
Third Parties: Employers, Affiliates, Marketers
Purpose: Measure job listing performance for employers, help job seekers find more relevant job listings, help employers find relevant candidates, improve our services, optimize advertising

13.2.1. Geolocation Data:

Data: Zip code, city (not precise geolocation data)
Third Parties: Affiliates, Marketers
Purpose: Help job seekers find more relevant job listings, help employers find relevant candidates, improve our services, optimize advertising

13.2.1. Employment-related Information:

Data: Employment-related information
Third Parties: Employers, Affiliates
Purpose: Help job seekers find more relevant job listings, help employers find relevant candidates, improve our services

13.2.1. Education Information:

Data: Education information
Third Parties: Employers, Affiliates
Purpose: Help job seekers find more relevant job listings, help employers find relevant candidates, improve our services

For more details on how personal data is used at Instaploy, please refer to the “Data Collection and Use” ARTICLE.

Telecommunication Business Act: When using any Relay Service, you are requesting Instaploy to send messages on your behalf. This includes resumes, cover letters, applications, messages, questionnaire responses, offer letters, and other materials. Instaploy may provide read receipts to the sender of a message via a Relay Service, indicating that the recipient has viewed the message. Additionally, Instaploy may inform both the sender and recipient of a message through a Relay Service whether the sender or recipient has been recently active on the Site.

By using a Relay Service or otherwise providing user content through the Site, you agree to these activities, acknowledging that they are necessary for maintaining the quality of the Sites and providing the Relay Service.

Protection of Personal Information in Telecommunications: We use cookies from other companies on our site to enhance customer convenience and provide job information that effectively matches your search. For more details about our cookies, including information sent to other companies, please see our Cookie Policy.

Sending Reminders About Employer Appointments: When an employer or our recruiter schedules an interview or event with you, contacts you based on your resume/ profile or responds to your application via Instaploy’s Relay Service, messaging platform, you will enter your phone number on a Instaploy consent form. By entering your phone number and consenting, you confirm that it is your number and you have the right to receive messages and phone calls at that number, which will be sent by a third-party service provider. To unsubscribe from text messages, reply STOP to the text or contact the Help Center. To unsubscribe from phone calls, follow the instructions provided during the call.

Telephone Relay Services: Instaploy offers job seekers and employers the option to use a telephone Relay Service, messaging services, and video conferencing services to facilitate contact for applications, job interviews, or other communication related to a job listing. This system uses masked or proxy telephone numbers to protect users and is only available to those who select it on the Site. This functionality is provided by third-party service providers, such as Twilio.

Text Messaging Relay Service: Instaploy provides its users and employers the ability to use an text messaging service for communicating with job seekers, you consent to receive text messages about the employer’s job listings and the application process, and acknowledge that Instaploy may use your personal data to submit your application to the employer and otherwise in accordance with this Privacy Policy. To unsubscribe from this service, reply STOP to the text message or submit a request to [email protected]

Data on Job Seekers: Disposition Data refers to information about the status of your job application and the employer’s decision, such as whether your application advanced to the interview stage or if you were accepted or declined for the position. When you apply for a job on our platform or certain third-party websites, Instaploy may receive Disposition Data from the employer. This data is used to improve and enhance the Instaploy Site and its functionality to better serve you.

GRIEVANCE REDRESSAL MECHANISM

Addressing Data Protection Concerns

Instaploy takes your data protection questions and concerns seriously and is committed to resolving complaints about our collection or use of your data. If you believe your data protection rights have been infringed, please contact us by emailing [email protected] Individuals with inquiries or complaints regarding this Privacy Policy should first contact Instaploy by email.

Handling Privacy Questions and Requests

When a privacy question or access request is received, our dedicated team will triage the contacts and address the specific concern or query. If your issue is more substantive, additional information may be requested. If you are unsatisfied with the reply, you may refer your complaint to the relevant Supervisory Authority. If you ask, we will provide information about relevant complaint avenues applicable to your circumstances

INTRODUCTION: UNDERSTANDING COOKIES

This Cookie Policy outlines when and why cookies are used on our Site. Cookies are small data files that are stored on your device when you browse a website. These files enable the Site to remember important details that enhance your experience. A typical cookie includes the domain it originates from, its lifespan, and a unique identifier. Some cookies are utilized on the Site whether or not you are signed in.

Session Cookies: Temporary cookies that are deleted once you leave the Site.
Persistent Cookies: Cookies that remain stored in your browser for a longer duration, depending on their set expiration time.

We use session cookies to monitor overall site traffic. Additionally, we may use cookies to identify your device when it returns to the Site, allowing us to tailor your experience. In certain situations, personal data may be linked to cookie files.

HOW WE UTILIZE COOKIES

We employ cookies, tracking pixels, and similar technologies from third-party providers, such as Google, for various purposes. These include gathering data for analytics, improving targeted advertising, and enhancing the overall performance of the Site. These technologies are activated when you visit our Site, use our software, or install an Instaploy application. They are also active in some of our promotional content on external websites.

These cookies enable us to show you relevant advertisements on other websites you visit and offer you more personalized content. Additionally, we may share insights about your activity on the Site with third parties, such as social media platforms or external site operators, to display tailored advertisements and content designed to fit your interests.

PURPOSES AND HOW WE USE COOKIES:

Purpose	How We Use Cookies
Cookies For Analytical Purposes	We utilize cookies to assess user behavior, allowing us to enhance the Site and our services. For instance, cookies enable us to observe general trends, such as the average number of pages users visit. This information helps us optimize the functionality and improve the overall user experience on the Site.
User Preferences & Experience	We collect data such as your browser type, server, language settings, and country preferences to enhance and personalize your experience on our Site. This allows us to store your preferences and provide a smoother, more consistent experience. For instance, we may save your recent searches so you can easily repeat them without re-entering the information.
Measurement Services & Targeted Advertising	We utilize cookies from third-party providers, such as Google, for analytics, advertisement targeting, and marketing purposes. These cookies help us show relevant promotional content on other websites you visit, ensuring that our ads are more effectively tailored to your interests.
Referral Tracking	We use cookies to link user activity to the third-party website that directed you to our Site. Certain third-party websites are partners and may receive credit for referring users. Additionally, we may share limited data regarding user activity with Employers to provide insights into user engagement and interactions.
Security Purposes	We use cookies to enhance the speed and security of your interactions with our Site. These cookies help protect you by reducing the risk of certain types of cyber attacks and ensuring a safer browsing experience.
Testing, Usability, and Performance	We use cookies to provide users with a consistent experience during testing of specific features on our Site. These cookies also help us enhance the performance and reliability of the Site, ensuring smoother and more dependable functionality.
Preventing Fraud and Spam	We utilize cookies to assist in detecting and investigating fraudulent activities. This process may involve tracking devices or cookies through third-party providers, as well as using our own systems to monitor and identify suspicious activity associated with specific cookies.
Compliance and Data Privacy	We use cookies to anonymize traffic and usage data collected from our Site to ensure compliance with data protection regulations. Additionally, a cookie may be placed to record your consent preferences when you interact with our cookie banner, ensuring your privacy choices are respected.

TYPES OF COOKIES WE USE

We utilize both first-party and third-party cookies on our Site to deliver our products and services. If you’d like a detailed list of the cookies used on our Site and platforms, you can reach out to us at [email protected].

Managing Your Cookie Preferences

You have several options to control and manage how cookies are used:

Browser and Device Controls: Most browsers offer settings that allow you to block cookies, including third-party cookies, or review and manage them individually. We recommend exploring your browser’s settings for more details. Keep in mind that removing cookies may impact your experience on our Site.
Opting Out of Targeted Ads: You can opt out of targeted advertising through our third-party partners, such as Google, by visiting their opt-out pages or digital advertising self-regulatory organizations in the U.S. or Canada. Opting out may require a third-party cookie to record your preference, so clearing cookies from your browser may reset your opt-out choice. For more information about managing cookies, feel free to contact us at [email protected]

CONTACTING INSTAPLOY

Reaching Out to Us

We welcome your questions about data protection. If you need more information on how we handle your personal data, feel free to reach out.

Email Contact for Privacy Inquiries

To email us, contact: [email protected]

Web Contact for Privacy Inquiries

For any questions or complaints regarding your personal data, use our contact form available on our website.